The recording secretary of the board of education shall keep minutes of all meetings of the board.
Copies of the proceeding shall be made for distribution to the board members with the agenda for the next regular meeting. The official minutes of the board of education meetings and the master copy of the policy manual shall be kept in a fireproof vault. Minutes shall be made available to the public for inspection within seven days after each meeting.
Recording of Votes
Motions or resolutions shall be recorded as having passed or failed, and individual votes will be recorded. All motions and resolutions shall be numbered for each fiscal year beginning July 1. The votes of each member of the board shall be transcribed and made available for public inspection within 48 hours after each meeting.
Maintaining the Minutes
The minutes of meetings of the board of education shall be maintained as outlined below:
1) Content—board of education procedure
A) The date, place, and type of meeting
B) Members present and members absent, by name
C) Call to order, and opening ceremony
D) Arrival of tardy members by name and time
E) Departure of members by name before adjournment, or if absent when any agenda items are acted upon
F) Record of written notice of special meetings
G) Records of items or business to be considered at future regular or special meetings
2) Content—board of education actions
A) Approval or amended approval of the minutes of preceding meetings
B) Complete information as to each subject of the board of education’s deliberations
C) Complete information as to each subject including the roll call record of the vote on a motion if not unanimous
D) All board of education resolutions in complete context, numbered serially for each fiscal year
E) A record of all Board approved contracts entered into
F) All employment decisions and resignations or terminations of employment
G) Adoption of the annual budget
H) Monthly financial reports as presented to the board of education.
I) A record of the superintendent’s reports to the board
J) Adoption of all policies and bylaws, and approval of regulations as required
K) A record of all delegations appearing before the board
L) Adoption of the school calendar
Legal Reference: Connecticut General Statutes
10-218 Election of Officers
10-224 Duties of the secretary
1-225 Meetings of government agencies
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